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Time is money use what you have

The rigidity of these structures is their undoing. Efficient work is about getting things done — often in the moment. And the processes in and away from your office should reflect that.

If you complain about not having enough time, fix it. If you’re the leader, you shouldn’t allow a structure that steals your time.

Make It About Moments

The toughest business to run is “running” a family — you never know what drama will happen next with one of the kids. A bleeding knee, a lost toy, a nasty breakup? No matter what, caring parents always find that magical moment when time seems to stand still and the only thing that matters is taking care of a loved one. So when you’re short on time, make it about those magical moments that really matter:

  1. Moments of Yes

Questions with one-word answers shouldn’t require entire emails. If someone needs to sign off on something, let that person give approval or denial with a single smartphone tap. You’ll eliminate thousands of hours in wasted time by simply going mobile and avoiding a cumbersome system.

  1. Moments of Reach

My job is to communicate with everyone in the organization, and when my lines of communication shut down, it inhibits my ability to function. If not everyone has access to the same lines of communication — for instance, if many employees work remotely — that task is even more laborious. Without clear lines of communication, the whole system bogs down.

Today, reach is no longer an issue. You can reach everyone where they always are: on their smartphones. Turn your announcements, instructions, and processes into mobile moments, and you’ll save countless hours while keeping everyone informed.

  1. Moments of Truth

Business is about information. Communicating key figures such as the forecast, inventory, or any other metrics should be as easy as reading about last night’s game.

Turn those key figures into moments of truth on your smartphone, saving people hours of digging through emails or staring at that huge dashboard with overwhelming information.

  1. Moments of Productivity

None of this is really magic; it’s all about empowerment and engagement. If you’re short on time, don’t look for more. Use the time you do have more productively. Turning all your approvals, communications, and key figures into small magical moments cuts wasted hours and boosts productivity — leaving time for the things you care about most, whether that’s an extra brainstorming session or an extra hour with the kids.

Always ask yourself, “If I had just one more moment, how would I make that moment count?”